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Alameda, California 510-522-1000
Managers Special
  • Meetings Facilities at Hawthorn Suites By Wyndham-Oakland/Alameda

Here's How You Can Organize the Perfect Meeting in Alameda, CA

Host your next corporate event or business meeting at our conveniently located hotel on Webster Street. We have made your job easier with a comprehensive guide that takes you through venue allocation, guest-list creation, conveyance and transportation, amenities, promotions, and all other aspects of planning the perfect event.
  • It always helps if you keep at least a rough estimate of how many guests are going to attend and it's good to have a back-up plan for guest overflow. Confirm whether the venue allows it and if so, what the rates are.
  • Send out your invitations around six weeks in advance and set an RSVP date two weeks before the event.
  • Seating arrangements at your venue mostly depend on the kind of event that you are hosting. Work with the venue staff to choose the perfect layout for your event.
  • Check for limo or other car rental services available in the vicinity and work out a group deal. For business events, proximity to transportation hubs like airports is often a major factor. An easily accessible venue is convenient for guests.
  • There are several places for car rentals located near our hotel and at Oakland International Airport, including Enterprise, Pacific Car Rentals, All Car Rentals, Hertz, and Budget.
  • Make sure you have a reliable point of contact, whom you can reach for all your event needs.
  • Event packages can make the deal a lot sweeter by bringing down the expenses significantly.
  • Onsite event parking and catering services almost always make the experience more seamless and less stressful.
  • Remember to read the fine prints of your contract and check the enlisted amenities before booking the venue.
  • Research past events thoroughly to know who your audiences are and their preferred channels. This can help you establish a connection with your target groups on a personal level.
  • Souvenirs can be a nice touch to help make the event a bit more memorable for your guests.
  • Sharing real-time photos and videos on social platforms is a great way to create buzz.
  • Request guest/attendee to share their feedback. It's the best way to promote the success of your event later on.
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